Licensing of temporary events – reminder to schools and community groups

Shropshire Council is reminding schools and community groups of the need to allow enough time when applying for licences for temporary events in the run up to Christmas.

Under the Licensing Act 2003, all temporary licences including those for outside bars, are issued by Shropshire Council as the Local Licensing Authority.

The types of events where schools and community groups are likely to require a temporary events notice (TEN) include events that involve the sale or supply of alcohol or the provision of entertainment, such as the performance of a play; the exhibition of a film; an indoor sporting event; boxing or wrestling entertainment; performance of live music; playing of recorded music; and performance of dance.  

There are a number of limitations on temporary licences but the most important matter to be aware of is that applications must be submitted at least ten clear working days before the event is due to take place.  This excludes the day of the event and the day the application is received.  Copies of the application must be sent to the West Mercia Police as well as to Public Protection and Enforcement.  

Frances Darling, Service Manager – Safer and Stronger Communities for Public Protection and Enforcement, said:

“We are keen to ensure all schools and community groups have the correct licences in place for their festive events.  We understand that people are very busy at this time of year and those who organise events may not have licensing at the top of their list of their priorities; however, the more time we have to process temporary event notices the better it is for all concerned.

“On some occasions, the council may issue late temporary event notices, i.e. those submitted less than ten working days but at least five days before the beginning of the event.   However, this is only in exceptional circumstances when things are out of the control of the applicant.  In addition, the number of late notices that can be given in any year is limited.”

Event organisers are also reminded that they must comply with recognised safety standards.  

Councillor Steve Charmley, Shropshire Council’s portfolio holder for Public Protection and Enforcement, said:

“We want to support schools and community groups wherever possible to run events that raise valued funds that benefit all who form part of those schools and communities.  I would encourage all event organisers to get their applications in as early as possible and to seek advice from the council’s licensing officers at the earliest opportunity if they are at all unsure about what they need to do.”

For further advice on licensing matters, go to Shropshire Council’s website or call 0345 678 9026.